Company
Location
Salary
Published
Deadline
Executive Assistant / Operations Coordinator
CR Gems
Birmingham (Office Based)
About Us
We are a growing international wholesale coloured gemstone company with operations in the UK, USA, and Thailand. We supply natural gemstones to jewellery retailers, manufacturers, and trade professionals worldwide.
We are seeking an organised, proactive, and highly capable Executive Assistant / Operations Coordinator to work directly with the Managing Director and support the day-to-day running of the business.
This is a varied role that offers exposure to all areas of the company, from operations and finance to exhibitions, projects, and business development.
The Role
The successful candidate will work closely with the Managing Director, helping coordinate activities across multiple offices, departments, and projects. The role requires someone who is highly organised, able to manage competing priorities, and comfortable taking ownership of tasks from start to finish.
The position is ideal for someone who enjoys problem-solving, improving processes, and helping a growing business operate more efficiently.
Key Responsibilities
Executive Support
- Assist the Managing Director with day-to-day business activities.
- Manage emails, correspondence, and follow-up actions.
- Coordinate meetings, appointments, and schedules.
- Ensure important tasks and deadlines are tracked and completed.
Operations & Project Coordination
- Coordinate communication between UK, USA, and Thailand offices.
- Manage and track ongoing business projects.
- Liaise with suppliers, customers, and external partners.
- Identify and help implement improvements to systems and processes.
- Assist with business expansion initiatives and new projects.
Finance & Administration
- Work closely with the company's accountants and bookkeepers.
- Assist with gathering information required for VAT returns, management accounts, and year-end reporting.
- Monitor invoices, payments, expenses, and outstanding items.
- Help ensure financial records and business documentation are organised and up to date.
- Liaise with banks, insurance providers, and other service providers when required.
Travel & Event Coordination
- Organise travel, accommodation, and logistics for staff and management.
- Coordinate UK and international trade show requirements.
- Assist with exhibition planning and event administration.
General Business Support
- Prepare reports, spreadsheets, and presentations.
- Support recruitment and onboarding activities.
- Assist with customer and supplier communications.
- Handle ad hoc projects and administrative tasks as required.
Skills & Experience
- Excellent organisational and time management skills.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Confident using Microsoft Office, particularly Excel, Word, and Outlook.
- Comfortable working independently and taking ownership of tasks.
- Strong problem-solving ability and a proactive approach.
- Professional, reliable, and trustworthy.
- Previous experience in an Executive Assistant, Operations Coordinator, Office Manager, Project Coordinator, or similar role would be beneficial.
Ideal Candidate
We are looking for someone who enjoys being the person who makes things happen. The ideal candidate will be organised, resourceful, and capable of managing a wide range of responsibilities while maintaining a high level of accuracy and professionalism.
This role offers the opportunity to become a key member of the team and work directly with senior management in a growing international business.
To Apply
Please contact us for further information or to apply use the applicaiton form below.
About us
CR Gems, is your one stop shop for quality gemstones. We pride ourselves on stocking a massive collection of stock in all shapes, sizes and qualities; including calibrated and fine single stones, commercial to fine qualities.
How to apply
Applying for a job on Benchpeg is easy. All you need to do is upload your CV, along with your telephone number, email address, and a message for the recruiter, using the form below.
If they receive a high volume of applications, the recruiter may not inform you if yours has been unsuccessful. However, if they’re impressed with your application, they’ll let you know.
Apply for Job
By using our jobs service and online application system you are consenting to our Terms and Conditions and our Privacy Policy. If you do not agree with these, please do not use the service. We reserve the right to contact you once in the future to invite you to subscribe to our newsletters.
About benchpeg.com/jobs
The jewellery jobs listed on benchpeg.com/jobs provide opportunities for career moves in all types of jobs in jewellery
From creative and design roles, to craft and jewellery manufacturing jobs, to head office, management and administration vacancies, specialist luxury PR, marketing and digital vacancies as well as jewellery sales and retail positions, our listings for jobs in jewellery is the place to come for recruiters and job seekers alike.
Please browse through the listings below for goldsmith jobs, jeweller jobs, jewellery production assistant jobs, jewellery quality control jobs, diamond setter jobs, jewellery retail sales jobs, jewellery designer jobs, jewellery bench jobs, jeweller maker jobs, jewellery studio assistant jobs, jewellery buying jobs, jewellery trainee jobs, jewellery apprenticeship jobs, jewellery sales consultant jobs, bench repairer jobs, jewellery assistant jobs, freelance jewellery jobs and more for a jewellery career!
© Benchpeg Ltd 2018
All rights to content published on this page belong to Benchpeg Limited and you are not authorised to copy, reproduce or otherwise use this work without our prior written consent.
